A proper event planning is one of the most important factors for a successful event. Before you can create an event plan, you need to set goals and the budget needed for the event. The budget spreadsheet is a detailed projection of the financial situation at the event.

You may end up spending more than you expected. Therefore, you need to follow the budget items in the budget form to help control your expenses and income and to measure the success of your event.

Event budget planning is time consuming to develop and manage, and it is worth spending that time. You need to predict as accurately as possible whether the event will produce a profit, loss or break-even result. To achieve this, you need to list all the expenses and incomes that the event is likely to generate, and you need to track and review the budget regularly to ensure that your funds are allocated to the correct resources.

This article will introduce a free event budget template that will help you track estimated and actual costs as well as estimated and actual incomes for your event. The template also shows profits and losses in graphical form.

Event budget simple  

This Event budget simple template is officially provided by Microsoft Excel, you can create the template directly in the Excel application or you can download the template through the official website.

You can use this Event budget simple template to track the estimated and actual costs of your events as well as the estimated and actual incomes.

This template contains 3 sheets：Expenses, Income, Profit & loss summary.

Where,

• Expenses: This sheet contains a breakdown of expenses for the different cost categories in the event.
• Income: This sheet contains a breakdown of incomes for the different cost categories in the event.
• Profit & loss summary: This sheet contains summary statistics of expenses for the different expense categories of the event, as well as summary statistics of incomes for the different income categories, and also contains a profit and loss chart for the event.

Let’s see how to use this event budget template.

Step1: Open Microsoft Excel Spreadsheet, click on the File menu, and then click on the New submenu

 Step2: In the New dialog box, find the template search box, type in the keyword ” Event budget simple ” and press Enter, you will see the Event budget simple template.

Step3: Click the Create button to download the selected Event budget simple template to create a new Event budget simple spreadsheet.

Step4: You need to enter Income details in Expenses worksheets.

All Total rows are automatically calculated via Excel SUBTOTAL function.  For example:

=SUBTOTAL(109,[Estimated])

Step5: You need to enter Income details in Income worksheets.

Total Rows for each income subcategory are automatically calculated by the SUBTOTAL function with the following formula.:

=SUBTOTAL(109,[Estimated])

The projected and actual total income in the top Total income table is calculated automatically by using the SUM function.

=SUM(Admissions[[#Totals],[Actual income]],AdsInProgram[[#Totals],[Actual income]],ExhibitorsAndVendors[[#Totals],[Actual income]],SaleOfItems[[#Totals],[Actual income]])

Step6: Once you have entered the corresponding event expense and income details in the Expenses and Income worksheets, you can see that the Income Statistics and Expense Statistics tables in the Profit & loss summary worksheet are automatically updated.

The Profit and Loss Table and Profit and Loss Bar Chart are also updated automatically.

If you have a need for a custom budget template, you can send us a message.

If you are looking for Family budget template, check out Microsoft office site by clicking here.